Administrative Assistant 0800830 - EMD Serono

Position Description

EMD Serono, Inc. is a leader in US biotechnology, focusing on reproductive health, metabolic endocrinology, and neurology. More than 500 people work in the world-class facilities in Rockland, MA, and approximately 250 work in the field.

General Responsibilities:

Supporting Associate General Counsel and other lawyers in the Legal Department. Candidates must possess the ability to work independently with a minimum of detailed supervision. The position involves interaction at all levels within the Company and access to sensitive information necessitating considerable use of tact, diplomacy, discretion and judgment. Knowledge and understanding of the organization, programs, and procedures related to the work of a corporate law department or law firm is preferred.

Specific Responsibilities:

• Take key role and responsibility for organizing the activities of a busy team of lawyers and paralegals.
• Use MS Word, Excel and PowerPoint to prepare a wide variety of documents and presentations.
• Transcribe taped dictation. Maintain legal file system on a current basis.
• Manage busy calendar/appointment schedules of lawyers.
• Take telephone messages in a pleasant manner while exercising discretion and judgment in prioritizing and redirecting as appropriate.
• Make travel and hotel arrangements and order supplies.
• Other day-to-day administrative matters and special projects.

• Secretarial or BA/BS degree.
• Five years minimum experience as secretary/executive assistant (with a law firm or a legal department preferred).
• Excellent typing and word processing skills with attention to detail. Ability to organize and prioritize simultaneous projects within the department. Excellent interpersonal and communication skills.
• A pleasant, positive disposition coupled with a desire to “take ownership” of the position and its responsibilities and to make a real contribution to the department and the company.

EMD Serono, Inc. Named as a Top Employer by Science Magazine

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How to Apply